Celebrating Every Detail
 

01.

Full Planning + Event Design Package

(Or as we like to say, “The Whole Enchilada!”)

Starts at $3,500 | 25% due at booking

This package is designed for those who want every detail to be handled stress-free. You can be as involved as you’d like. We will be your partner-in-crime until your event. From the big decisions like vendor choices to the smallest details of an invitation font, we are here to make this process an enjoyable memory with tons of belly laughs.

this Package includes:

 

Logistics

  • Full logistic & design planning with reliable, reputable vendors & suppliers along with accompanied venue visits/walk-thrus & tastings.

  • Contract, Payment & Budget management

  • Full detailed timeline of the event(s)

  • Onsite Day-Of Coordination

  • Communication

  • Unlimited email, calls, texts, love letters, whatever! communication with clients.

Design & Styling:

  • Full decor design & styling from concept to day-of execution. This will be delivered in the form of a fully illustrated proposal including:

    • Mood/inspiration boards + detail write-up

    • Written description of all elements to be installed

    • Sketches + 3D mockup visual design booklet curated to your event to include flowers; centerpieces; tablescapes; draping; lighting; paper goods; linens; other custom décor, signage, accessories, and favors.

    • Detailed Floor Plans + layouts– as needed

  • Creative Design Vendor Management

  •  1-3 In-person design focused  meetings presenting the design/vision to client

  • Full access to Willa & Rose exclusive unique inventory + rentals

What else?!

  • Coordination of Rehearsal if needed.

  • Full access to W&R emergency kit!

  • $500 fee per additional location & services ( ie: rehearsal dinners, showers, honeymoons, separate ceremony location etc.)

“Jenna was absolutely essential for our wedding planning. She made our wedding feel effortless.”

-Natassia & Tyler, Bride + Groom

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02.

Design Suite Package


Starts at $2,500 | 25% due at booking

You have a billion Pinterest boards but just can’t wrap your head around it? Maybe you’re a logistics-pro, you have your venue, your DJ, your caterer but where do you put them? What colors look good together?! OMG! Internal Freak Out!!!!! DON’T WORRY! Willa & Rose designers are pros at making a Pinterest Dream come to life!... and then some!

This package includes:

design + styling

  • Full decor design & styling from concept to day-of execution. This will be delivered in the form of a fully illustrated proposal including:

    • Mood/inspiration boards + detail write-up

    • Written description of all elements to be installed

    • Sketches + 3D mockup visual design booklet curated to your event to include flowers; centerpieces; tablescapes; draping; lighting; paper goods; linens; other custom décor, signage, accessories, and favors.

    • Detailed Floor Plans + layouts– as needed

  • Creative Design Vendor Management

  • 1-3 In-person design focused  meetings presenting the design/vision to client

  • Full access to Willa & Rose exclusive unique inventory + rentals

what else?!

  • $500 fee per additional location & services ( ie: rehearsal dinners, showers, honeymoons, separate ceremony location etc.)

For the Full Planning + Event Design and the design suite package
here is what you can expect:

STAGE 1:

Meet & Greet

We will schedule a free consultation to see if we are a match and we can meet your needs.

Once we are all on the same page, we will send the 25% retainer invoice and you will receive a detailed W&R planning + design questionnaire.


STAGE 2:

Initial Design + Planning meeting

Once we receive your questionnaire, we will set up an initial design meeting and dive into your vision for the overall look and feel of your event.

The goal of this meeting is to get a clear view of your vision and priorities of your event for budgeting.  

We then create a custom event timeline of deliverables and payment plan for your specific event.

STAGE 3:

vendor + showroom visits

Full Planning + Event Design Package: In the following weeks planned in our timeline, we schedule venue, vendor and showroom visits:  Rental companies, florists, catering, cake tastings, etc.

The Design suite Package: In the following weeks planned in our timeline, we may schedule venue, vendor and showroom visits depending on your event needs.

STAGE 4:

Mock-ups + Proposals

Mood boards, color palettes and major inspiration is created and reviewed together via a shared drive + emails.  

Once we get approvals on the big picture, we get busy booking all your vendors and sourcing and constructing all of your one of a kind design elements and creating your 3D visual mockups.

*Stages 3 and 4 often happen simultaneously*

STAGE 5

Wrap-up + finalize

60 days before your event: We finalize your floor plan, confirm all design details preferably in-person + best case, at venue.

30 days before your event: 2 weeks before event, all vendors will be contacted and sent the final timelines and floor plans and final payments if needed.  Coordination process begins!

Event Day: We execute the approved design, make sure everything goes smoothly and to plan, and put out fires where needed.

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03.

Styling Blue Print


Starts at $1,800 | 25% due at booking

This is perfect for someone who loves to be the perfect host and has great taste but doesn’t know where to begin. Maybe you have too many ideas but you’re so busy with life! We totally get it! This package is exactly like our design suite without the day-of execution and additional in-person meetings. We will supply you with the direction, mood boards, layouts, sketches and 3D renderings so you can make it happen yourself! This package also includes but is not limited to:
 
  • 1 initial in-person design focused meet + greet or phone call

  • 1 onsite venue visit

  • Vendor recommendations and sourcing direction for decor

  • 1 optional final in-person proposal meeting or final detailed styling blueprint packet delivered

 

 

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04.

Day-Of Coordination


Starting at $1,200 | 50% retainer due at booking 90 days out from event date

  • 1-2 In person meetings:

    • Initial meeting to go over vendor details and entire vision/expectations of the wedding

    • Possible venue walk-through (if venue allows) to get the clear vision of the couple.

  • Review all your vendor contracts to understand exactly what will be arriving day of (received from couple)

  • Unlimited contact via email / phone according to client preference

  • Timeline creation and run of show of wedding day details distributed for both the bridal party and vendors (this includes timing of entertainment/music, toasts etc).

  • Rehearsal Ceremony execution: Walk bridal party through ceremony process w/ run-through if needed. *Does NOT include after rehearsal affairs

  • Vendor management: Will coordinate with all contracted wedding vendors and confirm their arrival times and services booked 1-2 weeks prior *does NOT include budget management or after event follow-ups.

  • Greet wedding vendors and be point of contact the day of your wedding. This way no one is bothering the lovely Bride and Groom!

  • Day-of-execution: Set-up and styling of all wedding elements per couple's vision from previous meetings (Escort cards, favors, guest books, table numbers, photo booth props, DIY elements, etc.) *This does not include heavy duty decor involving ladders & possibly involving a full team.

  • Time Management: Making sure everything is running on schedule according to approved timeline

  • Pack-up of gifts for couple as well as non-vendor decor *Vendors are responsible for delivery & pick-up of materials

  • Most importantly, put out fires where needed! -provide emergency kit at full disposal!

 

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04.

DIY Chit-Chat


Starts at $300 for 2.5 hour session

Are you planning an event and want to do it all yourself, but wish you could pick the brain of a pro? Let’s do it! Let’s meet at your venue or your favorite coffee shop and simply chat!

Here are some of the topics we will touch on:

 
  • Timeline of your day

  • Set priorities and guide budget

  • Review floor plans and design for ceremony and reception  

  • Review contracts + callout red flags

  • Vendor referrals

  • Email opportunities for follow-up guidance

  • Be a shoulder to lean on and get to know each other!

 

*All prices above are a minimum quote for services only. This does NOT include pricing for materials and production costs that may apply or pricing from third party vendors.  Additional fees will apply.